The 9 Best Small Business Accounting Software of 2025

Tax preparation and filing software QuickBooks ProAdvisor helps individuals and businesses manage tax calculations, deductions, and filing with ease. These tools provide automated tax filing, ensure compliance with tax laws, and help maximize deductions to minimize tax liabilities. Whether you’re a freelancer, small business owner, or part of a large enterprise, these tools are essential for simplifying the tax process and ensuring timely submission of accurate tax returns. PayPal Invoicing is a free solution integrated with PayPal, enabling businesses to create and send invoices and receive instant payments directly through PayPal.

• I would recommend it to small businesses that need basic accounting with more focus on sales tax and invoicing.
• Merchant Maverick’s ratings are editorial in nature, and are not aggregated from user reviews.
• Before joining the team, she was a Content Producer at Fit Small Business where she served as an editor and strategist covering small business marketing content.
• This means that businesses don’t have to worry about being non-compliant with their industry-specific tax codes and regulations.
• Often, marketing promises don’t always match reality, so reviews can help determine whether a software lives up to its claims.

Microsoft Dynamics 365 Business Central: Best for mid-sized ERP-based accounting solution

• The software will even break down your payroll expenses so you have a better understanding of your workforce costs.
• This way, you can make sure you’re paying for the features you’ll actually use at a price point that’s still relatively affordable.
• Many businesses find it beneficial to integrate their accounting and payroll software.
• Then, you’ll choose how you want your information displayed (date format, currency, time zone, locale, and mileage units, for example).
• FreeAgent is a great budget-friendly option that still offers a high level of functionality, while FreshBooks is our top pick for freelancers and new businesses looking for a straightforward accounting tool.

The platform’s core accounting capabilities include general ledger functionality, accounts receivable and payable management, tax administration, fixed asset tracking, and cash and payment processing. NetSuite accommodates various billing models—whether transaction-based, subscription, usage-driven, or hybrid—while maintaining full integration with advanced revenue management and compliance features. Xero offers comprehensive expense management tools that we found highly effective for small business owners looking to improve management over their cash flow. During our review, we were especially impressed with Xero’s tools for tracking and paying bills, scheduling payments, archiving bills, and uploading receipts.

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This is something all other competitors offer, and a useful feature when switching accounting software. We had no trouble creating invoices and estimates, thanks to FreeAgent’s clear, pre-built templates. FreeAgent’s best accounting systems comprehensive end-of-year reports and tax reminders were also particularly suited to accounting beginners, since they were clear and simple. Xero allows users to input a high level of detail when creating quotes, invoices and client profiles, making it a great option for businesses with complex workflows.

Why we recommend FreshBooks for accounting

It’s perfect for freelancers and small teams who want a clean design and reliable performance without the https://www.bookstime.com/ learning curve. An automated ERP (Enterprise Resource Planning) system contains all of these functions (or supports integration with the requisite modules), thus these products appear in this category as well. However ERPs are often industry specific or scaled to the needs of larger companies. They may represent overkill for seekers of pure and simplified accounting solutions for their business.

Odoo Pricing:

Both applications coincide when it comes to tracking payments and tax forms. Many accounting systems are built with the functionality to handle contractor invoices and tax forms. Payroll add-ons are also very common product offerings by companies that provide accounting solutions. Accounting software is a program that helps accountants and bookkeepers in recording and tracking financial transactions. As you scroll down, you can tap into various accounting modules such as expenses, advanced accounting, bank reconciliation, and sales dashboard.

Accounting Software Features & Capabilities

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Best for Simple Invoicing and Estimates

I considered the following factors when evaluating the best accounting software solutions. After thorough research, I’ve compiled this detailed list of the best accounting software. The screenshots featured in this article are a mix of visuals taken from G2 vendor pages and publicly available product materials. Log in anytime, from anywhere, to send invoices, pay bills, and manage your cash flow. Enjoy all the above top-rated features, plus advanced tools to take your accounting to the next level. All the features you’ll need to track business expenses, money, and invoices.